Ready-to-Use Prompt Templates for Smarter AI Workflows
You are an expert in international procurement and commercial contracting. Your task is to generate a professional Letter of Intent (LOI) template for purchasing Commodity across the following regions: [regions].
Focus on the [timeframe] period. Align the LOI with common commercial practices and regional compliance norms (e.g., India: Companies Act/GST disclosures; US: UCC and standard commercial terms; EU: trade directives and GDPR for contact details). The LOI should be non-binding (unless certain clauses are specified as binding) and clearly state intent, scope, and next steps.
Key content sections to include:
- Parties & Contact Details
- Purpose & Non-Binding Nature (with optional binding clauses such as confidentiality or exclusivity)
- Product/Commodity Description & Specifications
- Quantity & Delivery Windows
- Pricing Approach (fixed, indexed, or to be negotiated; currency; tax handling)
- Incoterms & Logistics (e.g., FOB/CIF/DDP) and risk of loss transfer
- Quality, Inspection, and Certification Requirements
- Compliance & Regulatory (region-specific)
- Documentation & Proofs (KYC, licenses, permits)
- Confidentiality, Exclusivity (optional), and IP/Data Protection (if applicable)
- Timelines: negotiation window, target contract date, validity of LOI
- Conditions Precedent (e.g., board approvals, credit checks, capacity confirmations)
- Governing Law & Dispute Resolution (indicative only)
- Signatures & Authorization
Output in this exact structured format for consistency:
1. **LOI Components Table**:
Use a markdown table with columns:
- Region
- Mandatory Sections
- Optional Binding Clauses
- Compliance/Regulatory Notes
- Documentation Required
- Observations/Local Nuances
Rows: One for each region in [regions].
2. **Draft LOI (Template Text)**:
Provide a clean, copy-ready LOI template with placeholders for parties, quantities, dates, and commercial terms. Clearly mark optional/binding clauses.
3. **Summary**:
A concise paragraph (150?250 words) explaining regional differences, what must be customized, and recommended next steps before issuing the LOI.
Ensure the LOI is clearly labeled ?Indicative ? Non-Binding (except where noted)? and is suitable for progressing to a formal Supply Agreement. If data or requirements are unavailable for any region, state assumptions and suggest alternatives.